Administrative Support Officer in Ghana office (m/f/d)
Want to make an impact?
GFA Consulting Group is looking for a proactive and detail-oriented Administrative Support Officer to join our team in Ghana as part of the National Service Personnel program. This position offers an excellent opportunity for a recent university graduate to gain practical experience in international development, project management, and business operations. As a key support to the GFA Country Representative, the successful candidate will contribute to the smooth functioning of day-to-day operations, including project acquisition and implementation, administrative coordination, financial tracking, and external communications.
Your tasks
1. Administrative Support
- Schedule and coordinate meetings, appointments, and travel arrangements;
- Maintain office filing systems (physical and digital);
- Draft and format correspondence, reports, presentations, and other documents;
- Manage incoming and outgoing communications (emails, calls, visitors).
2. Project Acquisition & Proposal Support
- Conduct background research on development topics, donors, and project opportunities;
- Assist with compiling and formatting CVs, company profiles, and proposals;
- Support in monitoring calls for tenders and gathering submission documents;
- Liaise with local and international partners for required documentation.
3. Project Implementation Support
- Assist with logistics, planning, and documentation for project activities and events;
- Monitor project timelines and prepare progress checklists;
- Support the compilation of financial and narrative reports under supervision;
- Assist with procurement and service contract documentation.
4. Financial & Logistical Oversight
- Support in tracking expenditures, preparing expense reports, and organizing receipts;
- Liaise with local service providers and vendors for quotations and invoices;
- Support petty cash management and monthly reconciliations under the guidance of the country representative or finance team.
5. Networking & Communications
- Assist in updating contact databases and business development materials;
- Represent GFA at events and workshops where necessary (under supervision);
- Support the preparation of newsletters, briefings, and online content.
Your profile
- Bachelor’s degree in Business Administration, Development Studies, International Relations, or a related field;
- Excellent written and spoken English; working knowledge of French is a plus;
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook);
- Highly organized with strong attention to detail and follow-through;
- Strong interpersonal and communication skills;
- Ability to work independently and multitask in a fast-paced environment;
- Interest in international development and project-based work.
We offer
- A dynamic learning environment within an international consulting firm
- Direct mentorship and exposure to business development and project cycles
- Opportunities for growth and development within GFA's project ecosystem
- Competitive local salary and working conditions
Contact person
Andrii Makrushyn Andrii.Makrushyn@gfa-group.de
